Jan 23, 2017

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Constitution

I. Statement of Purpose

The purpose of the Association for Computational Linguistics (ACL) Special Interest Group on Machine Translation (SIG-MT) shall be:

  • To promote interest in the research area of Machine Translation (MT).
  • To provide members of the ACL having a special interest in MT with a

means for exchanging news and views on recent research developments and other matters of interest to research in MT.

  • To coordinate and facilitate the organization of annual research

workshops and meetings in the area of MT.

  • To coordinate and expand cooperation and collaboration of the ACL MT

research community with other MT associations, organizations, such as the regional MT associations AMTA, EAMT and AAMT, and with commercial MT companies.

  • To sponsor other meetings and workshops related to MT research that

appear to be timely and worthwhile.

II. Membership

Membership is open to any ACL member who professes an interest in Machine Translation. Membership will be terminated on request, or automatically if no reply is received within six months of posting a membership list update request.

III. Elected Officers

The elected officers of the SIG shall consist of a President, a Secretary and three Regional Information Officers, one each for the geographical regions of Europe, Asia and the Americas. The term of all elected officers of the SIG shall be three years.

The duties of the President shall be:

  • To have primary executive authority over actions and activities of the SIG.
  • To prepare a written report on the activities of the SIG for the

Executive Committee of the ACL, for presentation to the ACL at its Annual Business Meeting.

  • To designate such other officers as may be needed from time to time

to fulfill the goals of the SIG, in particular a returning officer as specified in Sections IV and VI below.

The duties of the Secretary shall be:

  • To maintain a membership roster of the SIG.
  • To monitor and keep track of any funds awarded to the SIG by the

ACL; to collect and manage any dues that may be required by the organization; and to present a written annual report on the SIG finances to the Executive Committee of the ACL.

  • To maintain, in consultation with the President and the Regional

Information Officers, a document stating the aims of the group and the names and affiliations of the current officers, suitable for sending to prospective members and other inquirers.

The duties of the Regional Information Officers shall be:

  • To communicate with members of the SIG in their regional area.
  • To answer inquiries about the SIG.
  • To act as representatitives of the SIG in communications with other

MT organizations in their region.

  • Any additional agreed upon specific duties assigned to them by the

SIG President.

Officers must be ACL members in good standing for the duration of their time in office.

IV. Election of Officers

All officers of the SIG shall be elected by a vote of its membership. Elections shall normally take place at least one month before the expiration of current terms of office. In the event of a casual vacancy, an extraordinary election shall be held for an officer to complete the current term of office.

Candidates must be nominated by two members, must accept nomination, and must be members in good standing of both ACL and SIG-MT. Votes may be entered by electronic or physical mail, and votes arriving by the notified closing date will be counted by a returning officer appointed by the President and agreed to by all candidates.

Nominations shall be called at least three months prior to the election, and shall close two months prior to the election. All members shall be notified of the election date and the nominations at least four weeks prior to the close of voting, and results shall be notified to the members within four weeks after the close of voting. Notification is considered delivered when dispatched by the medium and to the address last notified by a member to the secretary.

V. Dues

SIG-MT membership is currently free of any membership dues. Subject to the approval of the Executive Committee of the ACL, the SIG may decide to levy annual membership dues, where the rate is determined by the SIG-MT Executive Committee.

VI. Referenda

A change to this constitution, or a motion on any other matter, may be initiated by five SIG members (petitioners) in writing or by agreement of the President and Secretary (on the suggestion of a member or otherwise).

The motions will be put to a vote of the membership within six months of receipt of a petition, if the petitioners so request. Otherwise, constitutional amendments and other motions will be put to the vote in conjunction with regular elections.

Members will be given notification at least three months in advance of any referendum, and further motions or amendments proposed by two members shall be accepted up to two months before the close of voting. Votes may be entered by electronic or physical mail, and votes arriving by the notified closing date will be counted by a returning officer appointed by the President and agreed to by all petitioners.

All members shall be notified of the date of the referendum and the proposed motions and amendments at least four weeks prior to the close of voting, and results shall be notified to the members within four weeks of the close of voting.

Any change to this constitution requires a two-thirds majority of the SIG-MT membership and is subject to approval by ACL. Any other matter requires a simple majority of those actually voting. Notification is considered delivered when dispatched by the medium and to the address last notified by a member to the secretary.

ACL MT Workshops